Take the heavy lifting out of fixed asset management
Want your vehicles and equipment in one tidy place? Keep every asset on one register, let Xero work out depreciation, and have your numbers ready for tax time.
An easy way to handle your assets
Xero’s features make light work of your asset management. Explore Xero’s features.
Record your assets
Whenever you buy an asset or see a change in an asset’s value, just update your records on your cellphone or laptop.
Run financial reports
Get info on your fixed asset register to understand your business’s financial health and make informed decisions.
Collaborate with your accountant
Review the same data together in Xero’s cloud-based fixed asset management software during calls and online meetings.
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Track it all in one fixed asset register
When your business buys a van or new equipment, Xero’s fixed asset register gives it a home. Create assets straight from a bill, or bring your full list across with a CSV template. Then run depreciation on the lot and head into tax time prepared.
- Import your full asset list with a CSV template
- Add an asset directly or create one from a bill
- Group assets with tracking categories, such as location
Choose the correct depreciation method
Which method suits your business? Pick straight line, declining balance, or full depreciation on purchase (using Section 179 or 100% bonus depreciation), then set a rate or effective life plus a residual value. Xero does the math, you run depreciation when you’re ready, and your numbers stay accurate!
See how straight-line depreciation works
Sell or scrap an asset and your books keep up
Sold the work truck or retired an old machine? Record it in your fixed asset register, and Xero makes the adjustments for you. It works out the gain or loss, posts the journal, and lists the asset in the Disposal Schedule, so your Balance Sheet stays accurate.
- Record a sale or disposal against a registered asset
- Roll back depreciation to correct a period
- Keep a full audit trail of every change
Know what your assets are worth
From the delivery van to the office laptops, see the closing book value of each asset and the depreciation you’ve posted in the Depreciation Schedule. Come tax time, the Tax Depreciation Schedule gives you and your accountant clear figures to work from.
Explore Xero's financial reporting software
Work from the same numbers as your accountant
You and your accountant or bookkeeper see one set of up-to-date figures in Xero’s cloud-based fixed asset software. Role-based access lets you choose what they can do, and the full audit trail records every change. With everyone on the same page, you both get time back.
- Give your advisor role-based access
- See the same numbers at the same time
- Cut the back-and-forth emails
Guides on depreciation and fixed assets
- Guide
What is depreciation? Methods, examples, and tax tips
Learn what depreciation is, how it affects your profit and tax, and how to track assets to plan cash flow.
- Guide
What is accumulated depreciation? How to calculate and record it
Learn what accumulated depreciation is, how to calculate and record it, and how it affects your financial statements.
- Guide
Straight-line depreciation explained
Learn the straight-line depreciation formula, follow a worked example, and build a schedule for your assets.
FAQs on Xero's fixed asset management
Fixed asset management is how you track, record, depreciate and dispose of the long-term assets your business owns, such as vehicles and machinery, across their whole lifecycle. Xero keeps each asset in one register, works out depreciation and adjusts your books when you sell an asset. For the basics, read how assets and liabilities shape your balance sheet.
Fixed asset management is how you track, record, depreciate and dispose of the long-term assets your business owns, such as vehicles and machinery, across their whole lifecycle. Xero keeps each asset in one register, works out depreciation and adjusts your books when you sell an asset. For the basics, read how assets and liabilities shape your balance sheet.
A fixed asset register is a list of each long-term asset your business owns, with details like its cost, location and useful life. Follow the fixed asset set-up steps in Xero Central to get started.
A fixed asset register is a list of each long-term asset your business owns, with details like its cost, location and useful life. Follow the fixed asset set-up steps in Xero Central to get started.
Xero supports these US depreciation methods:
- Straight line
- Declining balance, including 150% and 200%
- Full depreciation on purchase
You can depreciate each asset by rate or effective life and set a residual value. See how Xero calculates depreciation for US businesses.
Xero supports these US depreciation methods:
- Straight line
- Declining balance, including 150% and 200%
- Full depreciation on purchase
You can depreciate each asset by rate or effective life and set a residual value. See how Xero calculates depreciation for US businesses.
Bring it across with Xero’s CSV template. Fill in your asset details, import the file, then add the assets to your fixed asset register so you can depreciate them. Step-by-step help is in Xero Central’s guide to adding fixed assets.
Bring it across with Xero’s CSV template. Fill in your asset details, import the file, then add the assets to your fixed asset register so you can depreciate them. Step-by-step help is in Xero Central’s guide to adding fixed assets.
Find the asset in your fixed asset register and record the sale or disposal, and Xero makes the adjustments for you. Need to correct something later? You can undo a disposal.
Find the asset in your fixed asset register and record the sale or disposal, and Xero makes the adjustments for you. Need to correct something later? You can undo a disposal.
Yes. The Tax Depreciation Schedule shows tax depreciation and fixed asset values for your registered fixed assets, which you can share with your accountant. Your accountant can advise on how to treat each asset for tax. Read IRS Publication 946, How to Depreciate Property.
Yes. The Tax Depreciation Schedule shows tax depreciation and fixed asset values for your registered fixed assets, which you can share with your accountant. Your accountant can advise on how to treat each asset for tax. Read IRS Publication 946, How to Depreciate Property.
Set up a tracking category for location, then assign it to each asset so you can group them by site. To fine-tune how each asset depreciates, use Xero Central's depreciation settings guide.
Set up a tracking category for location, then assign it to each asset so you can group them by site. To fine-tune how each asset depreciates, use Xero Central's depreciation settings guide.
Invite your accountant or bookkeeper to your Xero organization and give them role-based access. They can then review your fixed assets, depreciation schedules, and reports with the same up-to-date numbers you see.
Invite your accountant or bookkeeper to your Xero organization and give them role-based access. They can then review your fixed assets, depreciation schedules, and reports with the same up-to-date numbers you see.
A spreadsheet only knows what you type into it. With fixed asset management software, you can:
- calculate depreciation across all your registered assets in one run
- keep a full digital audit trail of every change
- control who sees what with user access levels
A spreadsheet only knows what you type into it. With fixed asset management software, you can:
- calculate depreciation across all your registered assets in one run
- keep a full digital audit trail of every change
- control who sees what with user access levels
You can depreciate software in Xero alongside your physical fixed assets. Ask your accountant which intangible assets your business can depreciate.
You can depreciate software in Xero alongside your physical fixed assets. Ask your accountant which intangible assets your business can depreciate.
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Early
for the first 6 months
Then $27 per month
An easy financial foundation - track cash flow with the essentials.
- Send quotes and 20 invoices†
- Accept online invoice payments^
- 5 bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with basic graphs
- 30 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
Growing
for the first 6 months
Then $59 per month
Go beyond the basics - automate tasks and access performance dashboards.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 60 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Budget with smart suggestions
- Auto-reconcile transactions
Forecast with clarity
Forecast with clarity
Established
for the first 6 months
Then $97 per month
Future proof your scaling business - with advanced tools and analytics.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 180 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Analyze KPIs and ratios
- Use multiple currencies
- Track time and costs for projects
- Employee expense and mileage claims
- Benchmark against the industry
- Make online bill payments (International)
- Budget with smart suggestions
- Auto-reconcile transactions
‡Based on published list prices for software subscription only. Excludes payroll and add-ons.
*Fees apply for other payment methods.